Please read over the below article which will help you prepare for your upcoming audit.
An audit can take half a day to 2 days to complete depending on the site. The audit types are: Announced/Unannounced Food Safety and Health & Safety. This has been agreed upon when joining Shield Safety Group.
The audit process -
The auditor will want to start work as soon as they arrive at your location, it is your obligation to facilitate this. All auditors carry photo identification at all times, if they don't show it to you, you can ask to see it.
The auditor will spend time in each department and will review all appropriate documentation, observe practices and ask questions of your team. The auditor should be accompanied at all times in cash handling and cash storage areas.
The auditor will not operate any switches and controls on equipment, climb ladders, or use access equipment. The auditor will need you to log onto your compliance software, for example, you will need to log into RiskProof and any other system where compliance documentation or due diligence is stored.
If your audit is a Safety Support Visit, the auditor will demonstrate RiskProof and assist you in how to use the services you have purchased.
Information to be made available -
To ensure your audit runs smoothly please ensure that the following documentation and certification is readily available:
- Training records
- Food Safety Management System (HACCP) - your current version
- Health and Safety policy
- All risk assessments
- COSHH records
- Kitchen Diary (and any other compliance diaries)
- Fire safety documentation (including all checks, training, and servicing records)
- Legionella records
- Asbestos survey
- Compliance certification e.g thorough examinations and test certificates
- Regular in-house safety checks
- Correspondence from any enforcing authority, such as your Food Hygiene Rating visit
- Accident investigation records
You will be able to access your audit on the RiskProof Audit module. To access your audit comments please visit app.riskproof.com and then enter your user name and password. If you are unable to log in please contact us here. For information on auditing publishing times please click here.